LACAA - Lodge Activity Coordinators Association of Alberta

	By-Laws
1.0	Title
	1.1	The title of this organization shall be "Lodge Activity Coordinator's Association of Alberta".
2.0	Definitions
	2.1	In these by-laws unless the context otherwise requires: "Association" means Lodge Activity Coordinators Association of Alberta "Foundation" means those foundations established under the Alberta Senior Citizens Housing Act. "Residents" means those residents of lodges and self contained units under foundations.
3.0	Purpose
	3.1	The Purpose of the Association is: To promote recreation services as essential services within the lodge foundation system in that the meaningful activities and social interaction are vital to maintaining the overall well being and contentment of foundation residents. -by increasing the quality of life for the residents. -by acting as a support group and resource bank to its members. -by acting as a communication network to lodge activity coordinators of Alberta. -by sponsoring an annual convention. -by enhancing the education of lodge activity coordinators.
4.0	Membership
	4.1	The membership year shall be 1 April to 31 March.
	4.2	All activity coordinators of Alberta shall be entitled to active membership in the association upon payment of the membership fee.
	4.3 a)	Any member not paid up for the membership year shall cease to be a member for that year and shall lose all rights and privi leges pertaining to the membership.
	4.4	Membership may be retained for up to two years after a member ceases to be an activity coordinator. Such members shall have no executive or voting privileges.
	4.5	Any member for any reason, may cancel his/her membership at any time by written notification to any executive member. No monies of membership fees shall be refunded.
5.0	Executive
	5.1	The executive shall consist of: -the President -the Vice President -the Secretary -the Treasurer -the Past President -Director -Director
	5.2 a)	The President and Vice President shall be elected by ballot or show of hands vote for a one year term at each annual meeting of the association and shall hold office until the conclusion of the term.
	b)	The Secretary shall be elected by ballot vote or show of hands vote for a one year term at each annual meeting of the association and shall hold office until the conclusion of the term.
	c)	The Treasurer shall be elected by ballot vote or show of hands vote for a one year term at each annual meeting of the association and shall hold office until the conclusion of the term.
	d)	The Director(s) shall be elected by ballot or show of hands vote for a one year term at each annual meeting of the association and shall hold office until the conclusion of the term.
	5.3	The President, Vice President, Secretary, Treasurer and Director(s) shall not be elected to the same office for more than three consecutive terms.
	5.4	If the Presidents office becomes vacant, the Vice President shall immediately assume the Presidents office.
	5.5	Any vacancy on the Executive other than that of the President shall be appointed by the Executive until the next annual meeting.
6.0	Powers of Executive Officers
	6.1	The President shall preside at all meetings of the executive and of the association. She/He shall also be responsible to formally represent the association when called upon. She/He shall organize and send notices of the various meetings as required.
	6.2	The Vice President shall be responsible for the recruitment of new members and for maintaining accurate membership lists.
	6.3 a)	It shall be the duty of the Secretary to attend all meetings of the society and executive and to keep accurate minutes of the same. The secretary shall have charge of all the correspon-dence of the society and be under the direction of the President and the Executive of the association.
	b)	The Treasurer shall collect and receive all monies paid to the society and shall be responsible for the deposit of same in the Financial Institution as determined by the Executive. She/He shall properly account for the funds of the society and keep such books as may be directed. She/He shall present a full detailed account of receipts and disbursements to the Executive whenever requested and shall prepare for submission to the annual meeting a statement duly audited of the financial position of the society and submit a copy of same to the secretary for the records of the society. The Treasurer shall also keep a record of the members of the society and their addresses.
	6.4	The Past President shall gather all nomination slips for the positions open on the executive and shall present these nominations to the annual general meeting. Additional nominations may be accepted from the floor.
	6.5 a)	The Executive shall meet regularly at least three times a year or at the call of the President or the written request of at least half of the executive members.
	b)	A simple majority of the Executive shall constitute a quorum.
	c)	Any member who shall be absent from three consecutive meetings of the Executive shall cease to be a member unless such absence is caused by illness or is otherwise authorized by resolution of the Executive and recorded in its minutes.
	d)	Officers of the Executive may be removed by the remaining executive, notified in writing, signed by the executive for reasons of misappropriation of funds or misrepresentation of the association.
7.0	Meetings
	7.1	The association shall hold its annual general meeting during April or May. The actual date shall be set by the Executive. Members shall be notified at least thirty days in advance of the annual meeting.
	7.2	The annual general meeting will be held at the Lodge Activity Coordinators Association of Alberta annual convention.
	7.3	The quorum for any general meeting shall be twenty-five percent of the registered members confirmed as being in attendance.
	7.4	Special meetings may be called by the Executive upon written request, signed by at least twenty members. At least one month notice must be given to all members.
	7.5	All members in attendance at the annual meeting shall have paid the convention registration fees and shall have floor priveleges, but only active members are entitled to vote.
	7.6	Voting shall be done by show of hands, but voting by ballot may be used at the discretion of the chair or if requested by ten voting delegates, unless otherwise specified in these by-laws.
8.0	Finances
	8.1	The financial year shall be from April 1 to March 31.
	8.2	The Executive shall annually appoint an auditor to audit the financial records for the year, and to provide a written report for her/his findings for the annual meeting.
	8.3	All funds of the society shall be placed in the name of the association in a bank of one of the chartered banks of Canada or other financial institution approved by the Executive. All cheques signatures from the following: President, Vice President, Secretary, Treasurer.
	8.4	The Executive shall have the authority to pay its members for travel and other expenses incurred on association business, at the rates established by the executive. But no Per Dien is to be included.
	8.5	The association will not exercise borrowing powers.
	8.6	All financial transactions pertaining to the association will be administered by the office of Treasurer.
9.0	Rule of the Procedure for Meetings
	9.1	Robert's Rules of Order. Newly Revised, shall be the basis for procedure in all meetings for the association.
10.0	By-Law Change
	10.1	Notice of proposed changes to amend or rescind by-laws must be presented to the membership by a special resolution at least sixty days prior to the annual general meeting. By-law changes must have a 3/4 majority vote and will become effective at the conclusion of the annual general meeting.
11.0	Access to Books and Records
	11.1	Any member in good standing of the association shall be entitled to examine the books and records of the association during normal business hours upon providing forty-eight hours advance notice in writing of his/her desire to so examine such books to the secretary/treasurer.
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By-Laws